how to plan your wedding



First of all, congratulations! You’ve decided to be adventure buddies for the rest of your lives 😊

Enjoy this feeling. The excitement, the happiness, a heightened version of how you feel when you summit a mountain. Whilst you’ve got to head back into work after this amazing celebration, we all know you’ll secretly be looking for wedding related things in your lunch break 😂 so let me hopefully make that daunting task a little easier for you.

I’ve shot many weddings over the years. From tiny little ceremonies with 8 close friends, to huge family celebrations, with over 200 guests! I’ve seen tiny budgets, huge budgets, DIY weddings through to completely styled weddings, you name it, I’ve seen it. This blog is designed to help inspire you and hopefully make the planning process a much more relaxed experience. It is by no means a definitive ‘must do’ list, so feel free to follow it as loosely or as rigidly as you like 😊


Planning a wedding can either be the ultimate dream or a complete nightmare. It differs from person to person. There’s a whole variety of things that can either ease the process or totally stress you out. I’ve provided a rough list of how to start planning your perfect day.

  • Talk to each other before doing anything.
  • Work out your budget.
  • Finding suppliers.
  • Timings for your day.
  • Extra tips.



This is the first place to start when planning your wedding day. It’s really important to make sure you’re both on the same page when it comes to your dreams and ideas. Work out whether you want a big or small wedding day (or even an elopement). Do you want it in a city or the countryside? Do you want a particular theme for the day? A really fun way of doing this is to both write down 10 things that you’d love to be a part of your wedding onto a piece of paper. Then open both pieces of paper together and see how many, if any of them match. Don’t worry if none of them match, you can then use each list to narrow things down so you can come to a few mutually agreeable ideas. There’s no point looking at venues or other suppliers if you’ve both got different ideas on what you want initially.

Once you’ve agreed on the style of wedding you’d like, then pick when and where you’d like to get married. You can discuss this with close friends and family to ensure key people are available if you’d like. However, remember it’s YOUR day so don’t let others tell you what to do or how to do things. It’s worth picking a few dates so you can be a bit more flexible when it comes to availability of your favourite venue. Always keep in mind the seasons and weather for your chosen date. The gorgeous spring flowers you saw when visiting your venue most definitely won’t be there if you’ve chosen to have a winter wedding. I know it sounds obvious now, but it’s easy to forget these things when you fall in love with somewhere/something.


Knowing what your budget is really helps when planning your wedding day. Sit down and write a list of what’s most important to you on your wedding day. Once you have your list, divide your budget between everything on your list, giving more weight to those items that are most important to you or more expensive. It’s worthwhile having a contingency section just to cover things you may have forgotten or if you want to stretch the budget on a particular item. If you don’t end up using the contingency fund, a great way to use it, is towards a honeymoon or something nice after the wedding.

Here’s an example of a budget (this is roughly based on the average cost of a wedding in the UK and is just a random split, not a suggestion of how you should budget your day).

Total Budget: £30,000

Venue – £9000

Catering – £3000

Wedding Cake – £500

Photographer – £1500

Videographer – £1500

Rings – £1500

Wedding Dress – £1000

Suits – £1000

Bridesmaid Dresses – £600

Flowers – £1000

Music/Entertainment – £1500

Wedding Vehicles – £1000

Stationery/Decorations – £1000

Gifts – £500

Honeymoon – £4000

Contingency – £1400

For the record, just because you’re having a low budget wedding, doesn’t mean your day won’t be epic! I’m currently planning my own ‘budget’ wedding and so far everyone has commented on how amazing things look/will be 😄 If you need any tips on keeping costs down, drop me a message, I’d be happy to help!


Oh no, family politics! We all know family dynamics can sometimes be a bit tricky. Whether that’s due to divisions, distance or simply one side being much bigger than the other. Your venue will probably have limitations on numbers, so this will be your starting point. Have a look at your budget for catering. How much of that is assigned to your wedding breakfast and how much is assigned for evening food?


One of the most common things I hear from couples is how they’re worried about upsetting someone. Particularly when it comes to children, ‘plus ones’ or extended family. Weddings are extremely expensive. The only people who are going to remember every part of the day for the rest of their lives, is you. If you’re struggling to narrow your guest list down, there’s a few simple questions you can ask to help decide.

Have you seen/spoken to them in the last year?

– If no, are they immediate/important family? 

– If the answer is still no, they don’t get a full day invite.

Say for example your wedding breakfast is £50 per head. Would you lend this person £50 if they asked to borrow some money from you?

– If no, would you socialise with them in your spare time (If yes, you can just invite them as an evening guest).

Are you only inviting them to avoid upsetting someone?

– If yes, what is the reason?  Is it likely to cause huge drama on your day or just result in someone sulking for a bit?

– If you don’t want children at your wedding, stick to your decision. Parents are fully grown adults and are capable of organising child care (surely they’d want to let their hair down and enjoy themselves too?) You can always invite children in the evening if you wanted to, when things are a little less formal.


If someone gets upset with you over a decision you’ve made, question how supportive they really are. If they can’t just be happy for you, should they have an influence on your day anyway? Some of this advice may come across as a little harsh but the reality of it is just because it’s a wedding, it doesn’t change every day principles. If you can’t afford/don’t want to give someone £50 on any other day of the year, why is it any different on your wedding day?

Don’t let parents/others dictate what happens or who is invited, just because they’ve contributed financially. They should be offering money because they genuinely want to help, not as a source of bribery.


Now the fun starts! Having vendors for everything isn’t for everyone. Following on from planning your budget, you should have a rough idea of which areas you want vendors for. There isn’t a right or wrong answer. Some people much prefer to do things themselves whilst others want everything doing for them. What I will say is think really carefully about anything you decide to do yourself and evaluate how much stress it may add. If you’ve got a super creative family who are all happy to chip in with making decorations, then fantastic! Everyone feels like they’ve got a part in your special day and I love personal touches. However, if for example, you’re not 100% confident in doing hair or make up, hire a professional to do it for you on the day. The last thing anyone needs is to be mega stressed and running out of time on the morning of your wedding day.

Just remember, for every friend of family member you ask to participate with something on the day, that job takes away a percentage of the day where they can just relax and enjoy themselves. I know I’ve told friends and family in the past that if they want to pay me to be their photographer, I cannot be a guest at the same time, I’m either working OR a guest.


Right, so you’ve got your list of which things you’d like suppliers for, what next? Hopefully by now you’ll have an idea of the style or theme your wedding day will be formed around. Time to do your research. Please, please, please don’t just rely on a suggestion from a friend. They may well have been totally epic for their wedding, but if they had a steampunk themed wedding and you want an elegant English country garden style wedding, they will absolutely not be right for you! Pick a few suppliers that you’re interested in and get in touch with them. Don’t be afraid to walk away if you feel they’re not the right fit for you.

I know full well I’m not the right photographer for everyone. My style is a mix of staged couple shots combined with natural, candid, almost documentary style for the rest of the day. I’m also NOT a traditional photographer in the slightest, I like to add creativity and break the norm by shooting unconventional weddings.


I like to think there are 3 things to tick when looking for suppliers:

  1. Do you like their style?
  2. Are they within budget? If not are you prepared to up the budget to have them?
  3. Are they available on your date?

If they match all 3 then you’re on to a winner.


Don’t just book someone because they’re cheap, chances are you probably won’t like their style or won’t get the coverage/service level you’d like. Equally don’t dismiss someone because you love their style but they’re out of your budget. Talk to them, see what packages they offer or whether they can accommodate your budget (although keep in mind that these people do their job to earn a living and no-one is obliged to offer a discount on their services). You’ll be surprised at how friendly most wedding suppliers are (we all secretly want to be your best friend!).


Timings can really make or break your wedding day. One thing to remember is things very rarely run on time on a wedding day, so it’s good to allow as much time as possible to avoid further delays.

Key things to account for are:

  • Getting ready
  • Travel to ceremony and/or reception
  • Ceremony
  • Group shots
  • Couple shots
  • Speeches
  • Wedding breakfast
  • Cake cutting
  • First dance

I will go into more detail about the above in a separate blog post.


  • Don’t stress about the little things, literally as long as you both turn up, you’re getting married, right?
  • Don’t waste money on things if you can’t afford them. Guests won’t remember personalised napkins but they will remember the atmosphere and fun they had!
  • Work with and not against each other! You’re bound to have different opinions but always make sure you both agree on a decision.
  • A big budget doesn’t mean always mean an awesome wedding – some of the best weddings I’ve attended have been on a budget or totally home made.
  • The day will go by SO fast, so make sure you slow down, take everything in and most importantly, enjoy yourselves!

Hopefully you’ve picked up a few tips on how to plan your wedding day. Good luck and if you’d like to chat more about your wedding photography, feel free to contact me here.

Thanks for looking,

Sarah x

Are you getting married and looking for a photographer? You can find more of my work here or contact me here.

Worried about rain on your wedding day? Why not have a read of my blog all about ‘What If We Get Rain On Our Wedding Day?’

Thanks for looking,

Are you having a wedding in the Peak District? If you’re looking for a wedding photographer, you can find more of my work here or contact me here.

Struggling to plan your wedding day? Why not have a read of my blog all about ‘How To Plan Your Wedding’

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